This document sets out the policy and procedures of Grimsdyke Brass (“the Band”) for the safeguarding of children, young people and vulnerable adults
Part 1 Safeguarding Policy
This policy, agreed by the committee of the Band who are the trustees responsible for its affairs, commits the Band to the following statement of policy. Provisions relating to children and young people shall also apply, where consistent, in relation to any vulnerable adults who may become members of the Band.
1 In all activities of the Band involving children and young people, the welfare of the child is paramount.
2 All children and young people who are members of the Band have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or beliefs.
3 This policy applies to all officers and members of the Band, the musical director and others with positions of authority in or representing the Band.
4 Children and young people and their parents are informed of the policy and procedures as appropriate.
5 All concerns and allegations of abuse will be taken seriously by officers, committee members and others in positions of authority and responded to appropriately including by referral to Children’s Services or Safeguarding Adults Services and, in emergencies, to the Police.
6 The Band is committed to safe recruitment, selection and vetting of staff.
7 The Band will comply with the principles, legislation and guidance underlying the safeguarding of children including health and safety and anti-bullying.
8 The safeguarding policy and procedures of the Band will be reviewed by the Band committee at least annually.
Part 2 Safeguarding procedures
1 These procedures supplement the statement of policy set out above. References to a “young person”, “young people” or “children” apply to young people under 18 years of age and also to any adult members of the band who are vulnerable by reason of physical or other disability. These procedures are intended first to protect young people from abuse while engaged in the activities of the band and secondly to avoid allegations of abuse against officers and other members of the band.
2 In the rare event that there is a member of the Band under 14 years of age, additional arrangements may be made with his or her parent(s).
3 Normally the activities of the band will be in full rehearsal and at engagements when young people will be encouraged to develop musically and socially in an unthreatening, open environment. Occasionally members may rehearse, socialise or travel in small groups and all members should be aware that physical, sexual or emotional abuse or neglect of a young person can occur and is more likely in such circumstances.
4 In order to minimise the risk of abuse or an allegation of abuse, the Band and its members shall:
- Ensure that, whenever possible, parents take responsibility for their own children.
- Follow an “open door” policy and not allow an adult to be alone with a child in a closed room.
- Avoid being alone with a child or children on a car journey, however short, unless there is no other option and the child’s or children’s parents have given permission.
- Not engage in or allow inappropriate physical contact of any kind.
- Avoid personal verbal abuse and inappropriate use of electronic communication and social media.
- Not encourage or condone the illegal acquisition or consumption of alcohol by young people and, where consumption of alcohol is legal, for example with a restaurant meal, try to ensure that a young person does not drink to excess.
- Ensure, so far as possible, that photographs published by the Band do not expose any young person to risk.
- Carry out, as necessary and appropriate, risk assessments in relation to engagements and venues.
5. The Committee shall appoint a Safeguarding Officer to oversee the implementation of the policy and procedures and to be the first point of reference in the event of a complaint or suspicion of abuse. Such person shall, if possible, be the holder of a clear CRB certificate.
6. If any member of the band is concerned that abuse has occurred or may occur to themselves or another person, he or she should refer the matter immediately to the Safeguarding Officer or, if he/she is not available or the complaint relates to the conduct of the Safeguarding Officer, to the Chairman of the Band or another committee member.
The Safeguarding Officer or other person receiving a complaint must not conduct any investigation but should refer the complaint as soon as possible to the Chairman and to Social Services and/or, in case of emergency, to the Police. The number of the Children’s Access Team at Harrow Council is 020 8901 2690 and, out of hours, 020 8424 0999. The Childline number is 0800 1111.
Harrow Safeguarding Adults Services’ number is 020 8420 9453 firstname.lastname@example.org
The Safeguarding Officer shall keep a written record of any complaints received and all action taken.
7. Any member of the Band who finds himself or herself in a compromising situation should immediately withdraw from that situation and speak to a trusted friend or seek other advice about it. Similarly anyone who observes another Band member putting himself or herself at risk of an allegation should speak to the member concerned or to the Safeguarding Officer with a view to discreetly avoiding embarrassment.
Reviewed and affirmed by the committee at its meeting on 1st June 2012.
The Safeguarding Officer is Stuart Quinlan and his mobile telephone number can be found in the contact list in the Members’ Area of the band website.